UPDATED: November 7, 2005

June 1, 2005 7:30pm@ Town hall (Selectmen’s meeting room)

Present - Chairman/Selectman Mark Gallivan, James Egan (Capital Improvement Com./Selectmen rep.)Margaret Hansen (Finance Committee rep.), Peter Jones (Citizen@ large), Doris Mathews, Mathew Palermo(Citizen@large), Paul Taber(Citizen@ large), Kevin McCarthy (Police Union rep., non-voting member) Edward Savage (Police Chief, non-voting member)
 
1- Mark Gallivan calls the meeting to order @ 7:30 pm, introduces Gregory Carell of The Carell Group Inc., Architects (Project designer/Architect).
 
2- Mr. Carell outlines the Project Phases and the Project Timeline for the  Committee.
 
Project Phases:
a- Design development
b- Construction Documents
c- Project bidding & contract
d- Construction adminstartion
 
Project Timeline (Tentative):
a- 6/6/05-    Start design
b- 7/8/05-    Finalize design development
c- 10/7/05-   Construction documents complete
d- 12/27/05-  Advertisement submitted to Central Register
e- 1/4/06-    Advertisement appears in Central Register
f-  1/19/06-   Filed sub-bids due
g- 1/26/06-   General bids due
h- 2/16/06-   Contract award
i-  3/1/06-   Start of construction
j-  3/1//07-   Construction complete                                             
 
3-     Mr. Carell discusses “Owner Furnished Services” for committee:
Ø     Site Survey
Ø     Borings/geo-technical report
Ø     Flagging of wetlands/permitting process
Ø     Project Manager, and/or Clerk of the Works
Ø     Selection of Construction testing firm
Ø     Acquisition of Technology Consultant/possible creation technology sub-committee
Ø     Possible sub-committee for Bldg. Furnishings
5-     Chairman Gallivan initiates discussion re: selection of Project Manager and/or Clerk of the Works. After much discussion and input, Chairman Gallivan requests members to provide suggested job descriptions for Project Manager and Clerk of the Works. Audience participant, David Lewik, a project manager by Trade will also provide similar documentation for the committee’s review.           
 
4-Chairman Gallivan directs that future committee meetings be posted on the Police department’s
Web-site: hansonpolice.org
Chairman also directs that project abutters be notified via U.S. mail of the next two scheduled meetings:
Ø     6/13/05-  7:45pm, Selectmen’s meeting room
Ø     6/29/05-  7:30pm, Selectmen’s meeting room
Ø     Meetings to be posted by Selectman’s Executive Assistant, Meredith Marini.
 
 5- Chairman requests that the Civil Engineer from The Carell Group Architects be in attendance at the next meeting to discuss permitting process.
 
  6- Motion to adjourn made by Peter Jones. Second by Matthew Palermo. Chairman calls for vote. Unanimous. Meeting adjourned at 9:05pm.

June 13, 2005 7:45pm @ Town hall (Selectmen’s meeting room)

Present- Chairman/Selectman Mark Gallivan, James Egan (Capital Improvement Com./Selectmen rep.), Peter Jones (Citizen@ large), Doris Mathews (Citizen @ large), Mathew Palermo (Citizen@ large), Paul Taber (Citizen@ large), Kevin McCarthy (Police Union rep., non-voting  member) Edward Savage (Police Chief, non-voting member. *Also- Gregory Carell, The Carell Group Inc. Architects, William E. Murray, R.L.A., Places Site Consultants, Inc.
 
1- Chairman Gallivan acknowledges presence of abutters and explains the Committee’s function regarding project phases. Chairman solicits input from    abutters in attendance. Several abutters express concerns and ask questions  relative to the building project. Chairman encourages the abutter’s attendance at all meetings and indicates that future meeting announcements and meeting Minutes will posted on the Police department’s web-site: hansonpolice.org.
Ø Chairman informs via statement that the Committee will endeavor to meet every other Wednesday
 
2- Chairman Gallivan introduces Architect and Civil engineer to present project overview to abutters in attendance. In response to a question regarding site selection, The Chairman explains the Committee’s process of examining several town owned parcels and relative strengths and weaknesses of each.
 
3- Chairman Gallivan directs that the Committee’s selection/retention of the projedesigner/architect (The Carell Group Inc., Architects) be reviewed by Town Council prior to the next scheduled meeting. Opinion from Town Council to be available to the Committee by the next scheduled meeting, 6/29/05.
 
4-Chairman Gallivan references several job descriptions for Project Manager & Clerk of the Works supplied by various Committee members. The Committee  reaches agreement on utilizing a Project Manager for the building project. The Committee will compile a job description and subsequent advertisement for a Project Manager employing these templates.  Final product to be presented to theCommittee at a subsequent meeting.
 
5- Motion to adjourn made by Jim Egan. Second by Peter Jones. Chairman calls vote. Unanimous. Meeting adjourned at 9:15pm.

June 29, 2005 7:30pm@ Town Hall (Selectmen’s meeting room)

Present-Chairman/Selectman Mark Gallivan, James Egan (Capital Improvement Com./Selectmen rep.), Margaret Hansen (Finance Committee rep), Doris Mathews (Citizen @ large), Mathew Palermo (Citizen@ large), Paul Taber (Citizen@ large), Kevin McCarthy (Police Union rep., non-voting member) Edward Savage (Police Chief, non-voting member) *Also- Gregory Carell, The Carell Group Inc. Architects,
                        
1-Chairman Gallivan calls meeting to order @ 7:35pm. Chief Savage presents meeting minutes of 6/1 & 6/13 for committee’s review and acceptance.    
Ø     Motion by J. Eagan to accept meeting minutes of 6/1 as presented. Second by M. Palermo. Unanimous vote to accept.
Ø     Motion by J. Eagan to accept meeting minutes of 6/13 as presented. Second by M. Palermo. Unanimous vote to accept.
Ø     Minutes disseminated to audience members by Chairman Gallivan. Minutes to be filed with Town Clerk by Chief Savage.
 
2-Chairman Gallivan informs the Committee that at a meeting of the Board of Selectmen on 6/28, the Board authorized the Executive Secretary (M. Finglas), acting in his capacity as Chief Procurement Officer for the Town, to oversee all  invoices and execute contracts for the Committee relating to the Building Project. Chairman Gallivan indicates that M. Finglas will be recommending and be  responsible for warrant procedures for all contracts and billing relating to project.
 
3-Chairman Gallivan informs the Committee that Town Counsel (Kopelman & Paige) has reviewed and approved the selection/retention process of the project designer/architect (The Carell Group Inc., Architects).
Ø     Written opinion from Town Counsel disseminated to members. 
Ø     Contract to be discussed/approved at next scheduled meeting.
 
4-Chairman Gallivan informs Committee that Executive Secretary (M. Finglas) will be directed to compile a job description/duties and responsibilities for a Project Manager and advertise same in The Central Register for the week of 7/20. 
Ø     M. Finglas to report on “timeline” of this process at next scheduled meeting.

5-Chairman Gallivan mentions the availability of a September Seminar “Managing the Project Manager” and suggests possible attendance by interested Committee    members.
 
6-G. Carell suggests that Committee begin process for site survey, etc. as design is underway and construction documents will be forthcoming. Chairman Gallivan will direct M. Finglas to handle.
 
7- M. Palermo suggests that area police departments be contacted that recently have undertaken construction projects to inquire re: chosen project managers and relative experiences with same. Chief Savage to handle.
 
8- Chairman indicates next meeting to occur on 7/13 at 7:30pm in Selectmen’s      meeting room.
 
9- Motion to adjourn meeting made by J. Egan. Second by M. Palermo. Unanimous vote to adjourn meeting at 9:15pm

July 13, 2005 7:30pm@ Town Hall (Selectmen’s meeting room)

Present- Chairman/Selectman Mark Gallivan, James Egan (Capital Improvement Com./Selectmen rep.), Michael Finglas (Executive Secretary, non-voting member), Margaret Hansen (Finance Committee rep), Doris Mathews (Citizen @ large), Matthew Palermo (Citizen@ large), Paul Taber (Citizen @ large), Peter Jones (Citzen @ large- arrived @ 7:50pm), Kevin McCarthy (Police Union rep., non-voting member- arrived @ 7:45pm.had to leave @ 8:20pm), Edward Savage (Police Chief, non- voting member) *Also- Gregory Carell, The Carell Group Inc. Architects,

1- Chairman Gallivan calls meeting to order @ 7:35pm. Chief Savage presents meeting minutes of 6/29 for committee's review and acceptance.
Motion by M. Hansen to accept meeting minutes of 6/29 as presented. Second by J. Egan. Unanimous vote to accept.

2- Chairman Gallivan informs the Committee M. Finglas has prepared an advertisement for a Project Manager to be advertised in the Central Register 7/20/05. M. Finglas informs Committee that the closing date for applications will be 8/3/05.

3- Chairman Gallivan informs Committee that he has asked M. Finglas to establish procedures for paying project invoices.
M. Finglas informs Committee that he has established protocol with the Town Accountant to establish a separate Warrant for the Building project and expects invoices to be paid within a two to four week time frame.
G. Carell (Architect) will work with M. Finglas to compile a weekly spreadsheet for all expenses and invoices encumbered during project.

4- M. Palermo with inquiry relative to duties and responsibilities of Project Manager and Project Designer/Architect. Discussion follows outlining each.

5- Chairman Gallivan opens discussion re: proposed Job Description of Project Manager. Chairman presents a draft based on a combination of Job Descriptions from other recent police station building projects. Extended discussion by members. Proposed changes/additions/deletions to draft document made by members
Motion by P. Jones to accept the Project Manager Job Description as amended by various committee members. Second by J. Egan. Unanimous vote to accept document as amended. Final document to be presented to Committee at the next scheduled meeting.

6- Chairman Gallivan initiates extended discussion re: Project Manager Selection Process.
Discussion re: establishing a Screening sub-committee to review submittals and ultimately present qualified candidates to the full Committee for interview and selection.
Motion made by J. Egan to establish a Screening sub-committee to consist of the following members:
· M. Hansen (voting member)
· P. Jones (voting member)
· M. Gallivan (voting member)
· G. Carell (Designer/Architect/non-voting member)
· M. Finglas (Executive Secretary, Procurement Officer/ non-voting member)
· E. Savage (Police Chief/Ad-Hoc, non-voting member)
Second by D. Mathews. Unanimous vote to establish Screening sub-committee.

7- Chairman Gallivan extends discussion to include Project Manager Selection process Timeline. Chairman outlines timeline for Committee members as follows:
8/3- Project Manager application acceptance closes
8/8- Screening sub-committee reviews applications
8/17- Screening sub-committee establishes a list of candidates for interview and selection.
8/24- Follow up meeting, if necessary.

8- Chairman Gallivan states that M. Finglas is currently working with G. Carell on site engineer and will be coordinating the associated permitting process.

9- Chairman Gallivan announces next meeting of the Building Committee to occur on Wednesday, 7/27 at 7:30pm in Selectmen's meeting room

10- E. Savage informs Committee that a tour of Bridgewater's new police station has been arranged for Wednesday, 7/20 @ 7:30pm for any interested members.

11- Motion to adjourn meeting made by P. Jones. Second by M. Palermo. Unanimous vote to adjourn meeting at 9:30pm

August 31, 2005 - 20077:30pm @ Town Hall (Selectmen’s meeting room)

Present-Chairman/Selectman Mark Gallivan, Michael Finglas (Executive Secretary, non-voting member), Margaret Hansen (Finance Com. rep.), James Egan (Capital Improvement Com./Selectmen rep.), Doris Mathews (Citizen @ large), Matthew Palermo (Citizen@ large), Paul Taber (Citizen @ large), Peter Jones (Citizen @ large), Kevin McCarthy (Police union rep., non-voting member), Edward Savage (Police Chief, non-voting member)
 *Also- Gregory Carell, The Carell Group Inc. Architect,
 William Reich, W.W. Reich In., Project manager- (Arrived @ 7:45pm)
 
1- Chairman Gallivan calls meeting to order at 7:35pm. Chairman informs committee that M. Finglas and Chief Savage have completed background and reference checkings as directed re: W.W.Reich Inc -M. Finglas and Chief report that all findings are very positive and complimentary. 
          
2- M. Finglas informs committee that he has received notification from the TownTreasurer that Bond Counsel has approved the borrowing of the project cost of 4.8 million dollars. Copy of memorandum submitted to Chairman.
 
3- Chairman Gallivan informs the committee that G. Carell has prepared a projected project time-line. Chairman calls upon G. Carell to present the project time-line  to the committee. G. Carell presents the following: (Attached document) and  explains the process.
 
4- Chairman Gallivan directs M. Finglas to inform all concerned and applicable Town Boards and Committees of the anticipated project time-line.
 
5- M. Palermo suggests that Chief re-visit Hanover PD with G. Carell to examine layout and review floor plans. Chief to coordinate with G. Carell & K. McCarthy.
 
6- Chairman Gallivan announces next two scheduled meetings:
    -Wednesday 9/14/05, 7:30pm, Selectmen’s meeting room.
    -Wednesday 9/28/05, 7:30pm, Selectmen’s meeting room.
Ø   Chief to post same with Town Clerk
 
7-  Chief Savage presents meeting minutes of 7/13 for committee’s review and acceptance.     
 
Ø   M. Gallivan suggests elimination of section listing members of Project Manger selection sub-committee due to redundancy.
Ø   Motion by P. Jones to accept meeting minutes of 7/13 as amended. Second by M. Palermo. Unanimous vote to accept. Chief Savage to file with Town Clerk.
 
8-   J. Egan with motion to adjourn meeting. Second by M. Palermo. Unanimous vote to adjourn meeting at 9:15pm.

September 14, 2005 - 20077:30pm @ Town Hall (Selectmen’s meeting room)

Present-Chairman/Selectman Mark Gallivan, Michael Finglas (Executive Secretary, non-voting member), Margaret Hansen (Finance Com. rep.), James Egan (Capital Improvement Com./Selectmen rep.), Doris Mathews (Citizen @ large), Paul Taber (Citizen @ large), Peter Jones (Citizen @ large), Kevin McCarthy (Police union rep., non-voting member), Edward Savage (Police Chief, non-voting member) *Also- Gregory Carell, The Carell Group Inc. Architect,
William Reich, W.W. Reich In., Project Manager

1-Chairman Gallivan opens meeting at 7:35pm. Chairman asks M. Finglas for information on contract updates.
 
2- M. Finglas states that he has recently reached agreement with and signed a contract with The Carrel Group, Architects. M. Finglas states further that minor language changes are being worked out with W.W. Reich (Project manager) and and an agreement should be reached shortly.
 
3- M. Finglas presents the committee with a letter received from Amy Gardner offering to construct a “Memorial” Water Garden at the front of the police station  property. P. Jones suggests that the committee invite Ms. Gardner to a future meeting as the site plan development progresses.
 
4- G. Carell present a floor plan to the committee and outlines the functions of approximately 13,000 square feet of program space.
 
5- Chairman Gallivan introduces Chick Langone (Technology Consultant):
Langone and Associates
87 Emerald Court
Tewksbury, MA
Chairman discusses forming a technology sub-committee to work with Mr. Langone on technology issues for the project. Sub-committee to consist of: P. Hansen, P. Taber, Chief Savage.
 
6- Chief Savage presents meeting minutes of 8/31/05 for committee’s review and  acceptance. Motion made by P. Jones to accept the minutes as printed. Second by J. Egan. Unanimous vote to accept meeting minutes of 8/31/05. Chief Savage to file with Town Clerk.
 
7- Motion to adjourn made by P. Jones. Second by J. Eagan. Unanimous vote to adjourn meeting @ 8:45pm.

September 28, 2005 - 20077:30pm@ Town Hall (Selectmen’s meeting room)

Present- Chairman/Selectman Mark Gallivan, Margaret Hansen (Finance Com.rep.), James Egan (Capital Improvement Com./Selectmen rep.- arrives @ 8:40pm), Doris Mathews (Citizen @ large), Paul Taber (Citizen @ large), Peter Jones (Citizen @ large), Matthew Palermo (Citizen@ large), Kevin McCarthy (Police union rep., non-voting member), Edward Savage (Police Chief, non-voting member)
*Also- Gregory Carell, The Carell Group Inc. Architect,
 William Reich, W.W. Reich In., Project Manager
 William Murray, P.L.A.C.E.S. Site Consultants, Site Engineer
 Janine DeLaney, Conservation Agent, Town of Hanson
 
1-Chairman Gallivan Calls meeting to order at 7:35pm. Chairman recognizes G.  Carell who presents the most recent revision to the floor plans explaining changes. G. Carell informs the chairman that he has a previous commitment and leaves the meeting upon completion of the presentation at 8:00pm.
 
2-The Chairman recognizes W. Murray, the site engineer. W. Murray supplies committee with versions of various site plans for the project and explains each scenario. W. Murray indicates that the perk test and soil samplings are scheduled for October 5th and that the Site plan will be dictated by the finding s at this time. 
 
3-Chairman Gallivan recognizes several project abutters in attendance. The chairman facilitates the answering of several questions and concerns through the site engineer. 
 
4-The Chairman recognizes the Conservation Agent, Janine Delaney, and asks that she also be available for the site work scheduled for October 5th. 
 
5- Chief Savage informs the committee that the technology sub-committee met on September 19th with representatives from several disciplines within the  emergency communications field and the project’s Technology consultant, Langone & Associates. A determination of all of the necessary components for  the dual dispatch stations at the new facility was arrived at. The preliminary estimated cost is $100,000. The costs of this endeavor may be absorbed via a recent Grant Award (South-East Region, Homeland Security Council Fund) applied for jointly by Chief Hoyt (Fire) and Chief Savage (Police).
 
6-The Chairman indicates that the next scheduled meeting of the committee will be Wed., October 12th @ 7:30pm. Chief Savage to post same.
 
7- Motion to adjourn meeting made by P. Jones. Second by P. Hansen. Unanimous vote to adjourn meeting @ 8:50pm.

October 19, 2005 - 20077:30pm@ Town Hall (Selectmen’s meeting room)

Present-Chairman/Selectman Mark Gallivan, James Egan (Capital Improvement Com./Selectmen rep.), Doris Mathews (Citizen @ large), Paul Taber (Citizen @ large), Matthew Palermo (Citizen@ large), Edward Savage (Police Chief, non-voting member)
                                               
                       *Also- Gregory Carell, The Carell Group Inc. Architect,
                                 William Reich, W.W. Reich In., Project Manager
                                 William Murray, P.L.A.C.E.S. Site Consultants, Site Engineer
                                   
  1-        Chairman Gallivan calls the meeting to order at 7:35pm. The chairman makes   opening remarks and outlines the evening’s agenda. The chairman recognizes W. Murray (site engineer) who presents the most recent site plan for the project based on the results of soil borings, perk test, wetland determinations, etc. on October 5th.
 
2-        Chairman Gallivan recognizes several project abutters in attendance. The Chairman facilitates the answering of several questions and concerns concerning the site plan through the site engineer. 
 
3-        Motion made by J. Egan to accept the preliminary site plan as presented. Second by D. Mathews. Unanimous vote to accept preliminary site plan as presented.
 
4-        Chairman recognizes G. Carell (project architect) who presents the most recent revisions to the floor plans explaining changes. G. Carrel states that he has had discussion with A.M. Fogarty Associates, 175 Derby Street, Hingham, MA  concerning preliminary construction cost estimates for the project. G. Carrel reports that preliminary cost estimates exceed original construction budget.
           
           G. Carrel indicates that he and W. Reich (Project Manager) will be meeting with  A.M. Fogarty Associates within the next week with revised floor plan to obtain a more accurate construction cost for the project. G. Carrel to report findings to the Committee at the next scheduled meeting.
 
5-        Motion by J. Egan to accept the revised floor plan as presented. Second by M. Palermo. Unanimous vote to accept revised floor plan as presented
 
6-        Chairman Gallivan recognizes James Armstrong (resident & audience member) who speaks to cost saving construction measures that the committee may wish to  incorporate into the project. Chairman Gallivan notes that J. Armstrong was the former Building Committee Chairman for the WHRHS building project.
 
5-        Chief Savage informs the committee that communications equipment has been   ordered for the new police station emergency communications center. The cost of the equipment $116,300.00 will be paid via a recent Grant Award (South-East Region, Homeland Security Council Fund) applied for jointly by Chief Savage (Police) and Chief Allen Hoyt (Fire).
           
           The order was based on a technology sub-committee meeting held on September 19th with representatives from several disciplines within the emergency    communications field and the project’s Technology Consultant, Langone &            Associates. All of the necessary technical components for the dual dispatch     stations at the new facility were arrived at during this meeting. 
 
           The vendor awarded the State contract for this grant award is Comtronics  Wireless Communications 1230 Furnace Brook Parkway, Quincy, MA 02169.
           Comtronics will be paid directly by the Southeastern Regional Planning & Economic Development District (SRPEDD), 88 Broadway Taunton, MA 02780
 
6-        The Chairman indicates that the next scheduled meeting of the committee will be  Wed., November 2nd @ 7:30pm. Chief Savage to post same with Town Clerk.
 
7-        Chief Savage presents meeting minutes of 9/14/05 & 9/28/05 for committee’s  review and acceptance.
 
Ø     Motion by M. Palermo to accept meeting minutes of 9/14/05. Second by J. Egan. Unanimous vote to accept.
-Chief Savage to file minutes with Town Clerk.
 
Ø     Motion by M. Palermo to accept meeting minutes of 9/28/05. Second by P. Taber. Unanimous vote to accept. *
                 
                 *(With the exception of J. Egan who abstains from vote due to not being present at the meeting on 9/28/05).
     -Chief Savage to file minutes with Town Clerk.
 

8-        Motion to adjourn meeting made by J. Egan. Second by M. Palermo.  Unanimous vote to adjourn meeting @ 8:50pm.
 
Minutes unanimously approved and accepted by the Committee at a meeting on 11/2/05
Attest: Edward F. Savage III, Committee Secretary, (Chief of Police)